How do I navigate through the Library?

Library

All of your collections, questions in collections (items) and media components can be managed in the Library.

  • Navigate to Library in the navigation bar on the left.
  1. You will be navigated to the Collections tab. Here you will find an overview of all collections you are a part of. These collections have been created by the coordinator digital assessment of your faculty.
  2. From this page it is possible to navigate to the Items tab and the Media elements tab.

Collections tab

  1. Use the search bar to search for a collection.
  2. Select one or multiple boxes to perform actions. Select all collections at once by clicking the box next to Title.
  3. Below Items you will see how many questions are in each collection.
  4. Below Status you will see whether the collection is active or archived.
    • Active: when creating an assessment you can add questions from this collection.
    • Archived: when creating an assessment you cannot see or add the questions from this collection.

Do you need a specific collection often? Click the star next to the title of that collection. This allows you to easily find the collection.

Filter collections

Use the navigation bar on the left to filter collections.

  1. Click Favorites to see only those collections you have given a star.
  2. Click on the options below Available to to only see collections that are your own (Personal) or to only see collections that have been shared with you (Shared with me). The faculty coordinator will create the collection for you. This means that you will see all collections under Shared with me. The orange dots display the number of collections that can be found under each heading.
  3. Click the options below Status to select whether you only want to see active or selected collections. The orange dots display the number of collections that can be found under each heading.

Items tab

  • Navigate to Library in the navigation bar on the left.
  • Click Items (second tab).
  • You will see an overview of all items that are in your library. You can sort the items in alphabetical or reversed alphabetical order based on the Title or the Item ID. To do so, click either the Title or the Item ID and then click the arrow.
  • Go to Type to determine the type of question it concerns.
  • Go to Collection to see which collection the question is in.
  • Go to Status to see the status of the item.
  • Select one or multiple items to perform actions. Select all items at once by clicking the box next to Title. 
  • Remove or label selected items.

Learn more about creating labels in the article How do I create labels and how do I add them to items?

Filter items

Use the navigation bar on the left to filter the items.

  1. Click Active to see the questions you are using in one or several assessment.
  2. Click Revoked to see the questions you are no longer using in an assessment.
  3. Click Trashcan to see the questions that have been deleted.
  4. Click the options below Taxonomy to see the items that assess on a specific level only. The orange dots show you how many items you have for each option.
  5. Click the options below Type if you only want to see items of a specific type of question. The orange dots show you how many items you have for each option.
  6. Click the options below Status if you only want to see items of a specific type of question. The orange dots show you how many items you have for each option.
  7. You can also filter by label if you click on the filter icon next to Title. Then select the label you want to filter on.

Media elements tab

  • Go to Library in the navigation bar on the left.
  • Click Media elements (third tab).
  • You will see an overview of all media files that are stored in your library. Select the box in the top left corner to select a file.
  • Click Select All to select all files. You can then either Delete or Share the selected files. 
  • Click Select filter to sort out the files.
  • Click Add to add a media file.

To maintain an overview in the library it is necessary to give the media elements a unique name before they are added to the library. It is not possible to change the name of an element after it has been added to the library!

Filter media elements

Use the navigation bar on the left to filter by media elements.

  1. Click Trashcan to see the files that have been deleted.
  2. Click the options below Type if you only want to see items of a specific type of file. The orange dots show you how many items you have for each option.
  3. Click the options below Available to if you only want to see your own items (Personal) or only files that have been shared with you. The orange dots show you how many items you have for each option.