How do I share a collection?

As soon as the collection administrator has created a collection, they will share the collection with the course coordinator. This teacher will then be able to share the collection with other teachers.

Click Share at the top right of the screen in the opened collection.

A collection can be shared in two ways. As the coordinator, you will have to execute both ways for each collection.

  1. Select who should have access to my collection.
    This means that other users are allowed access to the  collection (for example to add questions).
    Please see Select who should have access to my collection for more information.
  2. Select who should be able to use questions from this collection in assessments.
    This means that the user can use questions from the collection in a test.
    Please see Select who should be able to use questions from this collection in assessments for more information.

Select who should have access to my collection

  • Click Select who should have access to my collection.
  1. Click Add to select the users you want to give access to your collection.
  • Search the users you want to give access to the collection.
  1. You can limit your options by selecting the hierarchy of the course with Select Hierarchy. All users that have been assigned to this specific hierarchy will now appear.
  2. Enter the name of the person you are searching with Search User.
  3. You can (de)select the roles and then limit the choice by selecting or deselecting the boxes with the green check marks.
  • Add users to the collection:
  1. Under Permission, select the role you want to give to the person you are going to give access.
    • The course coordinator will have the Author role.
    • Other teachers that are a part of the course will receive the Co-Author role.
    • User who will only be reviewing will get the role of Reviewer.
  2. Check the boxes on the left of the name of each user you want to share the collection with.
  3. Click Add and close to add the user(s) to the collection.

Select who should be able to use questions from this collection in assessments

  • Click Select who should be able to use questions from this collection in assessments.
  1. Click Add to select the users you want to give access the items of the collection; they can then use them in tests.
  • Search the users you want to give access to the collection.
  1. You can limit your options by selecting the hierarchy of the course with Select Hierarchy. All users that have been assigned to this specific hierarchy will now appear.
  2. Enter the name of the person you are searching with Search User.
  3. You can (de)select the roles and then limit the choice by selecting or deselecting the boxes with the blue check marks.
  • Add users to the collection:
  1. Check the boxes on the left of the name of each user you want to share the collection with.
  2. Click Add and close to give the user(s) permission to use the questions.